The “Events Management” service is designed to help businesses organize and execute successful events across Germany and the EU. Our comprehensive service covers every aspect of event planning, from initial coordination and venue scouting to on-site supervision and post-event dismantling. Each task is tailored to meet the specific needs and preferences of the local market, ensuring your event resonates with German and EU audiences. Below is a detailed description of each task within this service:
Marketing Event Coordination
We manage and coordinate your marketing events in Germany and other Benelux countries, ensuring that all elements—from promotions to event day activities—are seamlessly integrated to enhance your brand’s presence in the German and EU markets.
Project & Event Management
We provide full-scale project and event management services, overseeing every detail from concept to completion. With over 20 years of experience organizing events of various scales across Europe, our team ensures that your event is executed flawlessly, meeting all objectives and deadlines.
Venue Scouting & Negotiations
We scout for the perfect venue in Germany and across Europe that fits your event’s theme and size requirements, handling all negotiations to secure the best possible rates and terms within Germany and the EU
Hotel Bookings
We coordinate hotel bookings for attendees, speakers, and staff, ensuring convenient accommodations that meet the standards and expectations of your guests. Moreover we have long term corporate relations with hotels in Germany what allow us get better conditions to our guests.
Vendor Negotiation
We negotiate with vendors to secure the best deals on services and products needed for your event, ensuring quality while staying within budget.
Budget Control
We manage and monitor your event budget, ensuring that all expenses are accounted for and that the event stays within financial constraints.
Destination Management
We handle all aspects of destination management within Germany and the Benelux region, including local arrangements, cultural considerations, and logistical planning to ensure a smooth experience for international guests.
Arrival & Departure Management
We coordinate the logistics of attendees’ arrivals and departures, ensuring that transportation is seamless and stress-free.
Valet & Parking Management
We manage valet and parking services to ensure efficient and organized vehicle handling, enhancing the attendee experience.
Entertainment
We arrange entertainment options that resonate with your audience, from live performances to interactive activities, tailored to the cultural preferences of German and EU attendees.
Multi-Media Installations
We handle the setup and integration of multimedia installations, including AV equipment, screens, and interactive displays, ensuring a high-impact visual experience.
Lighting
We design and implement lighting solutions that enhance the ambiance and mood of your event, ensuring that it complements the overall theme and setting.
Attendee Management
We manage all aspects of attendee registration, communication, and support, ensuring that your guests have a seamless experience from start to finish.
Presenter Support
We provide full support for presenters, including technical assistance, presentation preparation, and on-site coordination to ensure smooth and professional delivery.
Event Security
We arrange for comprehensive security services, tailored to the specific needs of your event, to ensure the safety of all attendees.
Police & Fire Safety
We coordinate with local authorities to ensure compliance with all police and fire safety regulations, securing necessary permits and maintaining a safe environment.
Electrical & Power Management
We manage all electrical and power needs, ensuring that all equipment is properly powered and that backup systems are in place to prevent any disruptions.
Load-In/Strike Down
We oversee the efficient load-in of all event materials and the timely strike down and removal of all equipment after the event, ensuring a smooth setup and teardown process.
Pop-up Event Management
We specialize in managing pop-up events, from concept development to execution, ensuring that these short-term events create a lasting impact.
Budget Accountability
We maintain strict accountability for all financial aspects of your event, providing transparent reporting and ensuring that all expenditures align with the agreed budget.
Logistics & Transportation
We coordinate all logistics and transportation needs, ensuring that materials, equipment, and attendees are moved efficiently and on time.
Show Service Coordination
We manage the coordination of all show services, including staging, lighting, and AV, ensuring that every aspect of the event runs smoothly.
On-site Supervision and Support
Our team provides on-site supervision and support throughout the event, ensuring that all elements are executed according to plan and that any issues are promptly addressed.
Install and Dismantle Labor
We manage the labor required for the installation and dismantling of all event setups, ensuring that everything is assembled and disassembled efficiently and safely.
Fee Packages
Custom
Tailored Event Support
- Choose Specific Jobs like budgeting or consultation
- €150/hour rate, setup fee: €450
- Flexible Services to meet your unique needs
Standard
Flexible Event Solutions
- 15% Fee (min €1,500) based on budget
- Full Service event management included
- English-Speaking Manager for smooth communication
Flat rate
All-Inclusive Solution
- €12,000 Fixed Fee per event
- Everything Covered from planning to execution
- English-Speaking Manager for support
All services are exclusively for business customers. Prices are net (VAT excluded). VAT applies only to German companies. Project acceptance is subject to our availability and right of refusal.
This service is designed to cover every aspect of event management, ensuring that your events are executed flawlessly, with a focus on the unique needs and preferences of German and EU markets. From venue selection to post-event teardown, we handle every detail to ensure a successful and memorable event.